Facility Rentals

Oak Bay Parks, Recreation and Culture offers a variety of rooms, fields, pool time, or courts to book or rent for individual, group or club needs. To get a description of the facility and what it has to offer, please click on the Recreation Centres link above. If you are looking for a field to book, please visit the Parks Listing page, which gives a full description of what each park has to offer. If you are looking for a specific room size for an event, please glance at each facility below, where there is information on room size, capacity, cost and contact information.

If you wish to book tennis courts, the pool, arena or the indoor sports field, please see the Oak Bay Recreation Centre Facilities page, and look below for pricing.

For golf, gymnasium, and fields, please see Henderson Recreation Centre.

Tennis bookings are available through the Racquet Sports page. Tennis and pickleball courts are available at Henderson Recreation Centre, Oak Bay Recreation Centre, Carnarvon Park, and Windsor Park.

If you would like more information on a specific room, field or court, please contact the individual listed beside the information under the facilities listed below.

To quickly view the Centre's room, facility or park rental, click the + sign below to expand the information about each centre below.

Click here for Park and Field Bookings

Oak Bay Recreation Centre

Room / Facility	Cost	Footage & Capacity	Inquiries & Other Information
Arena	To view Arena availability please visit the Arena Calendar. 2024-25 Rates Prime Time Ice (8:00am-12:00am): $289.00/hr + GST Non-Prime time ice (12:00am-8:00am): $190.25/hr + GST Summer (2025) Prime time ice (8:00am-12midnight): $203.25/hr + GST Summer (2025) Non-Prime time ice (12:00am-8:00am): $125.75/hr + GST School Skate (ice rental for an hour, skate rentals, and a skate shop staff): $281.00/hr + GST • Up to 50 skaters: add an additional $55.65/hr + GST Ice Insurance Requirements Users wishing to rent the ice arena will need to provide proof of insurance for a minimum of 3 million dollars’ liability, with the District of Oak Bay added under the list of additionally insured. Insurance Policies are available via: EventPolicy.ca Typical policies cost examples: Adult and Youth Hockey – Non contact – 2hr - $18 Adult and Youth Hockey – Non contact – Full Season/Calendar Year - $172 Adult and Youth Figure Skating – 2hr - $9 Recreation Ice Skating -2hr -$9		Sports Coordinator 250-370-7113 Sports Programmer 250-370-7114
Arena Board Room	• $46.00 /hr + GST	• 370ft² • 14 capacity	Bookings Clerk 250-370-7118
Aquatics Facility	Swim Teams: • $37.75/lifeguard per hour + GST • $16.75/lane/hour + GST School / Group swims: Prices vary depending on group size (please inquire) contact Aquatics Coordinator School Swimming lessons: Prices vary depending on group size (Contact Aquatics Programmer)		Aquatics Coordinator 250-370-7108 Aquatics Programmer 250-370-7111
Discovery Room	• $46.00 /hr + GST	• 370ft² • 20 capacity	Bookings Clerk 250-370-7118
Indoor Sports Field	To view Indoor Sports Field availability please visit the Indoor Sports Field calendar. 2024-25 Rates Prime time - (Monday-Friday 5:00-9:00pm and Saturday/Sunday: 9:00am-9:00pm) $103.50/hr + GST (regular user >10 hours) $125.75/hr + GST (occasional user < 10 hours) Non-Prime Time - (excludes statutory and school holidays) • $84.50/hr + GST (regular user >10 hours) • $104.00/hr + GST (occasional user < 10 hours) Summer 2025 5:00pm and later May 1-August 31: • $64.00/hr + GST Indoor Turf Insurance Requirements Users wishing to rent the Indoor turf privately will need to provide proof of insurance for a minimum of 3 million dollars’ liability, with the District of Oak Bay added under the list of additionally insured. Insurance Policies are available via: EventPolicy.ca Typical policies cost examples: Adult and Youth Soccer – Non contact – 2hr - $18 Adult and Youth Soccer – Non contact – Full Season/Calendar Year - $144 Adult and Youth Cooperative games and family fun – 2hr - $18		Sports Coordinator 250-370-7113 Sports Programmer 250-370-7114
Main Lobby			Manager of Administrative and Reception Services 250-370-7105
Sports View (Small Room)		• 546ft² • 20-25 capacity	Bookings Clerk 250-370-7118 Small Lounge Rental Request Form
Sports View (Large Room)		• 2600ft² • 120-200 capacity	Supervisor of Food Services/Catering 250-370-7112
Sports View (Patio)		•960ft² • up to 40 capacity	Supervisor of Food Services/Catering 250-370-7112
Tennis Courts	Before 8:00am daily and after 8:00pm on Saturdays and Sundays: • $17.75/hr Between 8:30am and 10:00pm (except weekends after 8:00pm): • $35.25/hr Kids Courts - Monday-Friday 3:00-5:00pm or Saturday & Sunday 5:30-10:00pm: • $17.75/hr Ball Machine: • $8.50 Cancellation Policy: To avoid being charged for a booking you can’t use, please cancel at least 4 hours prior to your playing time.	7 hard-bubbled courts	Tennis and Pickleball Program Supervisor 250-370-7109 Call 250-598-2665 to reserve your court 4 days in advance. Lines open at 8:30am; bookings from 8:30-9:00am will only be taken by phone.

Henderson Recreation Centre

Room / Facility	Cost	Footage & Capacity	Inquiries & Other Information
Tennis Courts	Daylight One hour: • $10.00 April 1, 2024 – March 31, 2025 • $10.5 April 1, 2025 - March 31, 2026 Lighted Play One hour: • $13.25 April 1, 2024 – March 31, 2025 • $13.75 April 1, 2025 - March 31, 2026	Six outdoor hard courts	Tennis and Pickleball Program Supervisor 250-370-7109 Call 250-370-7201 to reserve your court 4 days in advance. No booking in person until 1 hour after phone-in time. Court fees must be paid at the reception desk at Henderson Recreation Centre prior to playing. To avoid being charged, courts may be cancelled 4 hours ahead of your playing time by dialing 250-370-7201 Lighted play is available on three courts at Henderson after April 1-October 31. As the time in which the lights are turned on varies, please check with reception when booking.
Pickleball	$16.00/hr	Four indoor courts Four indoor courts available at Monterey School on Tuesdays (unavailable at this time).	Tennis and Pickleball Program Supervisor 250-370-7109

Room /
Facility

Cost

Footage & Capacity

Inquiries & Other Information

Tennis Courts

Daylight One hour:
• $10.00
April 1, 2024 – March 31, 2025

• $10.5
April 1, 2025 - March 31, 2026

Lighted Play One hour:
• $13.25

April 1, 2024 – March 31, 2025

• $13.75
April 1, 2025 - March 31, 2026

Six outdoor hard courts

Tennis and Pickleball Program Supervisor
250-370-7109

Call 250-370-7201 to reserve your court 4 days in advance.

No booking in person until 1 hour after phone-in time.

Court fees must be paid at the reception desk at Henderson Recreation Centre prior to playing.

To avoid being charged, courts may be cancelled 4 hours ahead of your playing time by dialing 250-370-7201

Lighted play is available on three courts at Henderson after April 1-October 31.

As the time in which the lights are turned on varies, please check with reception when booking.

Pickleball

$16.00/hr

Four indoor courts

Four indoor courts available at Monterey School on Tuesdays (unavailable at this time).

Tennis and Pickleball Program Supervisor

250-370-7109

Monterey Recreation Centre

Room / Facility	Cost	Footage & Capacity	Inquiries & Other Information
Note: Rooms are available for rental when they are not required for Monterey Recreation Centre Programs. Please see the Room Rental form for requests.
Bamboo Room	• $46.00/hr + GST	• 643ft² • 18-45 capacity	Coordinator 250-370-7303 Ideal for meetings
Cedar/Dogwood/Pine Rooms	• $46.00/hrr + GST	• 643ft² • 12-38 capacity	Coordinator 250-370-7303 Ideal for meetings
Garry Oak Room	• $131.25/hr + GST	• 3600ft² • 200 capacity	Coordinator 250-370-7303 Ideal for meetings or presentations
Lilac Holly Room	• $46.00/hr + GST	• 345ft² • 10-25 capacity	Coordinator 250-370-7303 Ideal for meetings

Windsor Pavilion

If you are interested in booking a room at Windsor Pavilion please complete the Windsor Pavilion Room Rental Request Form and email to bookings@oakbay.ca

Room/Facility	Cost	Footage & Capacity	Amenities	Inquiries & Other Information
Windsor Pavilion Meeting Room (2nd Floor)	• $81.25/hr • $245.00 per four hours Each additional hour (after the first four consecutive hours) $61.25 For regular user groups, please contact the Parks office to discuss rates. Note: Commercial rates add 200% to occasional user prices.	Capacity: 80 people in theatre style or 50 people seated at tables.	Sink & counter space Balcony Tables, chairs & set-up included in the rental.	Bookings Clerk 250-370-7118
Windsor Pavilion Sports Room (2nd Floor)	• $81.25/hr • $245.00 per four hours Each additional hour (after the first four consecutive hours) $61.25 For regular user groups, please contact the Parks office to discuss rates. Note: Commercial rates add 200% to occasional user prices.	Capacity: 100 people in theatre style or 80 people seated at tables.	Full Kitchen Balcony Tables, chairs & set-up included in the rental.	Bookings Clerk 250-370-7118
Windsor Pavilion Rotary Hall (Main Floor)	• $58.00/hr • $174.00 per four hours Each additional hour (after the first four consecutive hours) $43.50 For regular user groups, please contact the Parks office to discuss rates. Note: Commercial rates add 200% to occasional user prices.	Capacity: 60 people in theatre style or 40 people seated at tables.	Sink & counter space Tables, chairs & set-up included in the rental.	Bookings Clerk 250-370-7118

Room/Facility

Cost

Footage & Capacity

Amenities

Inquiries & Other Information

Windsor Pavilion Meeting Room (2nd Floor)

• $81.25/hr
• $245.00 per four hours

Each additional hour (after the first four consecutive hours) $61.25

For regular user groups, please contact the Parks office to discuss rates.

Note: Commercial rates add 200% to occasional user prices.

Capacity: 80 people in theatre style or 50 people seated at tables.

Sink & counter space
Balcony
Tables, chairs & set-up included in the rental.

Bookings Clerk
250-370-7118

Windsor Pavilion Sports Room (2nd Floor)

• $81.25/hr
• $245.00 per four hours

Each additional hour (after the first four consecutive hours) $61.25

For regular user groups, please contact the Parks office to discuss rates.

Note: Commercial rates add 200% to occasional user prices.

Capacity: 100 people in theatre style or 80 people seated at tables.

Full Kitchen
Balcony
Tables, chairs & set-up included in the rental.

Bookings Clerk
250-370-7118

Windsor Pavilion Rotary Hall (Main Floor)

• $58.00/hr
• $174.00 per four hours

Each additional hour (after the first four consecutive hours) $43.50

For regular user groups, please contact the Parks office to discuss rates.

Note: Commercial rates add 200% to occasional user prices.

Capacity: 60 people in theatre style or 40 people seated at tables.

Sink & counter space
Tables, chairs & set-up included in the rental.

Bookings Clerk
250-370-7118

Carnarvon Park

Room / Facility	Cost	Footage & Capacity	Inquiries & Other Information
Tennis Courts and Pickleball Courts	Daylight One hour: • $10.00 April 1, 2024 – March 31, 2025 • $10.50 April 1, 2025 - March 31, 2026	Five Pickelball outdoor hard courts Five outdoor Tennis courts	Tennis and Pickleball Program Supervisor 250-370-7109 Call 250-598-2665 to reserve your court four days in advance. Lines open at 8:30am; bookings from 8:30-9:00am will only be taken by phone.

Room /
Facility

Cost

Footage & Capacity

Inquiries & Other Information

Tennis Courts and Pickleball Courts

Daylight One hour:
• $10.00
April 1, 2024 – March 31, 2025

• $10.50
April 1, 2025 - March 31, 2026

Five Pickelball outdoor hard courts

Five outdoor Tennis courts

Tennis and Pickleball Program Supervisor
250-370-7109

Call 250-598-2665 to reserve your court four days in advance. Lines open at 8:30am; bookings from 8:30-9:00am will only be taken by phone.

Neighbourhood Learning Centre

If you are interested in booking a room at Neighbourhood Learning Centre please download the Neighbourhood Learning Centre Room Rental Request Form and email to bookings@oakbay.ca.

Room / Facility	Cost	Footage & Capacity	Inquiries & Other Information
Individual Room Booking Neighbourhood Learning Centre Room 3 or Neighbourhood Learning Centre Room 4	Occasional user: • $47.50/hr • $142.75 per four hours Each additional hour (after the first four consecutive hours) $35.50 Commercial rates add 200% to occasional user prices. Regular Bookers (more than 20 hours per season): • $34.24/hr • $103.00 per four hours Each additional hour (after the first four consecutive hrs) $25.75.	Please inquire	Neighbourhood Learning Centre Rentals: Licensed Care Programmer 250-370-7902
Combined Room Bookings Neighbourhood Learning Centre Rooms 3 & 4	Occasional user: • $81.25/hr • $245 per four hours Each additional hour (after the first four consecutive hrs) $61.25. Commercial rates add 200% to occasional user prices. Regular Bookers (more than 20 hours per season): • $62.00/hr • $186.25 per four hours Each additional hour (after the first four consecutive hrs) $46.50.	Please inquire	Neighbourhood Learning Centre Rentals ONLY: Licensed Care Programmer 250-370-7902
Youth Centre (Neighbourhood Learning Centre)	$145.00 per 2-hour rental with one attendant.	Please inquire	Youth Centre Coordinator 250-370-7113

Room /
Facility

Cost

Footage & Capacity

Inquiries & Other Information

Individual Room Booking
Neighbourhood Learning Centre Room 3
or
Neighbourhood Learning Centre Room 4

Occasional user:
• $47.50/hr
• $142.75 per four hours

Each additional hour (after the first four consecutive hours) $35.50

Commercial rates add 200% to occasional user prices.

Regular Bookers (more than 20 hours per season):
• $34.24/hr
• $103.00 per four hours

Each additional hour (after the first four consecutive hrs) $25.75.

Please inquire

Neighbourhood Learning Centre Rentals:
Licensed Care Programmer
250-370-7902

Combined Room Bookings
Neighbourhood Learning Centre Rooms 3 & 4

Occasional user:
• $81.25/hr
• $245 per four hours

Each additional hour (after the first four consecutive hrs) $61.25.

Commercial rates add 200% to occasional user prices.

Regular Bookers (more than 20 hours per season):
• $62.00/hr
• $186.25 per four hours

Each additional hour (after the first four consecutive hrs) $46.50.

Please inquire

Neighbourhood Learning Centre Rentals ONLY:
Licensed Care Programmer
250-370-7902

Youth Centre (Neighbourhood Learning Centre)

$145.00 per 2-hour rental with one attendant.

Please inquire

Youth Centre Coordinator
250-370-7113

Facility & Park Rentals

Click here for Park and Field Bookings

Note: Rooms are available for rental when they are not required for Monterey Recreation Centre Programs. Please see the Room Rental form for requests.

If you are interested in booking a room at Windsor Pavilion please complete the Windsor Pavilion Room Rental Request Form and email to bookings@oakbay.ca

If you are interested in booking a room at Neighbourhood Learning Centre please download the Neighbourhood Learning Centre Room Rental Request Form and email to bookings@oakbay.ca.

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