Organizations or associations wishing to appear before Council as a delegation are required to submit the Delegation Request Form to the Corporate Officer at least ten (10) days prior to the relevant meeting. Please return the form by email to administration@oakbay.ca 

Questions? Please contact the Corporate Services team at 250-598-3311or e-mail administration@oakbay.ca 

Fill out the Delegation Request Form

Council's Procedure Bylaw Guidelines

• Delegations are limited to 5 minutes
• A maximum of (2) delegations are permitted at Committee of the Whole
• Applicants associated with the annual Grant in Aid or Permissive Tax Exemption process are not included in the maximum number of permitted delegations

Helpful Information

• Arrive in advance of the meeting start time as delegations are heard as one of the first items of business
• be prepared
• have a purpose
• support your position with facts
• state your request, if any
• direct your presentation to the Council, and communicate through the Mayor
• be prepared to answer questions from Council
• be courteous, respectful and polite
• bring 0 copies of your handouts if your material is not published in agenda
• provide the Corporate Officer with any relevant notes, if not handed out or published in the agenda